WHAT WE OFFER
The
Experiences
Every Aoria offering starts with the same question: what do you want this moment to mean to you? From there, we scope the right level of support, from a complete expert plan you execute yourself, to a fully designed and managed experience where your only job is to be present.
Aoria fees cover design, planning, coordination, and custom collateral. Production budgets for florals, rentals, and decor are separate and scoped during your discovery session.
Already have your Gathering Brief? Your $400 is credited in full toward any Aoria Experience.
$400
WHO it's for
Before the setup. Before the vendors. Before the day itself.
Right for you if
You're an organized, hands-on host who wants expert direction and a professional plan but is confident executing it yourself.
WHAT'S INCLUDED
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Pre-session questionnaire delivered 48 hours before initial meeting
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60 minute discovery session, in-person or virtual
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Written event brief with purpose statement
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Full mood board and concept direction
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Custom Collateral design files for you to print and assemble
The Gathering Brief is the foundation of every Aoria Experience. The plan, the brief, the direction. If you decide you want us in the room, everything carries forward.
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Guest journey outline from arrival through farewell
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Curated vendor shortlist with specific notes and recommendations
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Budget framework mapped to your priorities
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Detailed run-of-show document ready to hand to anyone
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30-minute review call to walk through your brief together once it's delivered
02
The Aoria
Experience
| Custom scoped
From $1,500
MOST REQUESTED
WHO it's for
Everything in The Gathering Brief plus us, there, making it happen.
Every vendor call managed, every detail executed, every moment of the day accounted for. You are not coordinating. You are not troubleshooting. You are celebrating.
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Scent, sound, and light are designed as deliberately as the florals. Custom collateral is designed and produced by us, specifically for your event. The run of show that guides your day is built with the precision of a project manager — because that is exactly what we are.
Right for you if
You're planning a private milestone event for up to approximately 100 guests where full design and flawless execution are the priority.
WHAT'S INCLUDED
BEFORE YOUR EVENT
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Everything in The Gathering Brief
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Custom collateral designed and produced in house: place cards, menus, welcome notes, signage
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Two check-in calls throughout the planning process
ON THE DAY
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Full presence from setup through event close
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Guest experience oversight including arrivals, flow, and transitions
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Pack down coordination
Aoria fees cover design, planning, coordination, and custom collateral. Production budgets for florals, rentals, and decor are separate and scoped during your discovery session.
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Vendor management and coordination
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Setup of all custom collateral and styling details
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Vendor sourcing, vetting, and ongoing communication
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Sensory design layer: signature scent selection, curated playlist or sound direction, lighting direction
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Venue walkthrough and final confirmation meeting
03
The
Immersive
| Custom scoped
From $3,500
WHO it's for
For the events that become the story people tell for years.
The Immersive is The Aoria Experience at full production scale. Where the Experience is built for intimate gatherings, the Immersive is for larger, more complex productions. The milestone birthday with over 100 guests. The anniversary that deserves a world of its own.
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Every element of the environment is considered and designed. Custom installations, full venue transformation, a sensory experience choreographed from arrival through the final moment of the evening.
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Your guests do not attend an event. They enter a new world.
Right for you if
You're planning an event of 100 or more guests, or any event requiring significant venue transformation, custom production, or multi-vendor coordination over an extended planning period.
WHAT'S INCLUDED
everything in the aoria experience, plus
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Extended planning timeline with dedicated project milestones
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Custom installation design, sourcing, and coordination
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Full themed stationery and signage suite from invitation through to exit moment
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Dedicated Aoria event team on the day
Available for a limited number of events per year. Aoria fees cover design, planning, coordination, and custom collateral. Production budgets are separate and scoped during your discovery session.
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Full environment concept document outlining the complete experience architecture
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Venue transformation planning: lighting, drapery, and spatial redesign direction
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Sensory experience designed in acts: arrival, dining, and late evening each with their own distinct atmosphere
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Performer, entertainment, or experiential element sourcing where relevant
04
Corporate
Gatherings
| Custom scoped
From $2,000
MOST REQUESTED
WHO it's for
Corporate events have a reputation for being forgettable. We think that's a choice, not an inevitability.
The Corporate Gathering brings the same considered design approach to teams, brands, and organizations. We design around your business objectives as much as your atmosphere, engagement, connection, impression. These are measurable outcomes and we build toward them deliberately.
Right for you if
You're a team or organization in Windsor and Essex County looking for events that reflect the quality of your brand. Available for team appreciation events, client entertaining, product launches, milestone celebrations, holiday parties, and annual gatherings.
WHAT'S INCLUDED
BEFORE YOUR EVENT
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Discovery session and written event brief tailored to your business objectives
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Vendor sourcing and coordination
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Stakeholder communication management with one point of contact
ON THE DAY
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Full coordination presence
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Guest and attendee experience oversight
after your event
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Post-event summary with vendor notes and recommendations for future planning
Aoria fees cover design, planning, coordination, and custom collateral. Production budgets for florals, rentals, and decor are separate and scoped during your discovery session.
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Vendor and team management
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Full concept and atmosphere design
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Branded collateral where relevant
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Detailed project timeline with milestones and minute-by-minute run of show
Aoria fees cover design, planning, coordination, and custom collateral. Production budgets for florals, rentals, and decor are separate and scoped during your discovery session.